“e-tons" mobile application - Management of construction material deliveries
PROCESSING OF YOUR PERSONAL DATA
We process your personal data in accordance with the principles set out in the regulations applicable to the protection of personal data, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and UK GDPR, and, where applicable, locally applicable law on personal data protection (hereinafter collectively referred to as the Personal Data Regulations).
VINCI Construction SI, located at 1973 boulevard de La Défense, 9200 Nanterre France (SIREN 414 965 053), the VINCI Construction organization that wishes to use it locally, its customers, and the company identified as a VINCI Construction organization’s customer or as your employer on your employment contract, process your data as independent data controllers for the management, via a mobile application installed on your smartphone, of the delivery of construction materials on behalf of VINCI Construction.
Unless expressly stated otherwise in this document, the legal basis for this processing by VINCI Construction is the legitimate interest (i) in centralizing logistical information, (ii) in avoiding the loss of logistical information, (iii) in facilitating the handling of any complaints or disputes and (iv) in taking measures appropriate cybersecurity for the mobile application.
This mobile application is intended for drivers external to VINCI Construction who work on behalf of VINCI Construction in the United Kingdom and the European Union to transport construction materials. Its purpose is to enable drivers to retrieve the electronic delivery note on their smartphone and manage their route (summary, event entry, and collection of the customer's electronic signature upon delivery).
Drivers affected by this mobile application will be informed by the local VINCI Construction entity that wishes to use it locally. Drivers who have been informed must use the mobile application and provide all of the data listed below; if a driver refuses to provide this data, the user account cannot be created and, as the case may be, the driver will not be able to make deliveries via the mobile application. The data or categories of data processed, the applicable retention periods and the recipients of the data are listed below, by purpose or objective of processing:
1) Access to a user account on the mobile application (account creation and authentication)
| Data processed | Retention period | Recipients | |
|---|---|---|---|
| Active database | Archive | ||
|
- surname, first name, - driver's professional email address, - authentication data: email address and password created by the user when they first log in |
From the moment the account is created and for as long as the user is active | No archiving; data is destroyed at the end of the active period |
1) authorized members of the local VINCI Construction entity 2) authorised members of VINCI Construction SI management (support) |
2) Retention of computer records for security purposes
| Data processed | Retention period | Recipients | |
|---|---|---|---|
| Active database | Intermediate archive | ||
| Authentication data management | User connection duration | No archiving; data is destroyed at the end of the active period |
Cybersecurity teams of technical hosting providers Relevant service providers |
| Computer records (logs, etc.) |
Longer of: - 12 months from collection, - applicable local retention periods |
No archiving; data is destroyed at the end of the active period |
Cybersecurity teams of hosting providers Relevant service providers |
3) Management of a delivery using the mobile application
| Data processed | Retention period | Recipients | |
|---|---|---|---|
| Active database | Intermediate archive | ||
|
User ID, date and time of connection Delivery note data: driver name, timestamps, signatory, signature, comments |
Delivery date + 3 days | Delivery date + 14 months (portal) |
Local VINCI Construction entity VINCI Construction SI support End customers & carriers (portal) Relevant service providers |
4) Evidence for defending our rights in actions/claims
| Data processed | Retention period | Recipients | |
|---|---|---|---|
| Active database | Intermediate archive | ||
| Delivery note data as above | Local statutory limitation period | For disputes: duration of proceedings until all appeals exhausted |
Legal & management Officers of the court Magistrates & court staff Relevant service providers |
5) Management of requests to exercise your rights
| Data processed | Retention period | Recipients | |
|---|---|---|---|
| Active database | Intermediate archive | ||
|
Identification data, request details, correspondence; identity documents where required. |
Longer of: - up to 6 years from request (depending on right), or - local statutory limitation period; ID documents deleted after verification. |
Not applicable |
DPO / privacy contacts Where applicable: legal, IT, management Relevant service providers |
Your personal data may be transferred to third countries. For the United Kingdom, transfers rely on an adequacy decision.
We implement technical and organizational measures to protect your data against unauthorized access, alteration, disclosure or destruction. Where credentials are used, you are responsible for keeping them confidential.
You have rights of access, rectification, erasure, restriction, objection, and to define instructions regarding your data after your death, in accordance with applicable regulations.
Exercising your rights
Requests can be addressed to the contacts indicated by VINCI Construction (France, UK, Germany) as communicated in the official privacy documentation.
Submitting a complaint
You may lodge a complaint with the competent supervisory authority if you believe your rights have not been respected.
These Terms of Use define the terms and conditions applicable to the use of the VAS Cloud Logistics Platform (the “Platform”). The Platform is a cloud-native SaaS solution, hosted by Axians IAS and published by VINCI Construction SI SNC (société en nom collectif) incorporated in France, with share capital of €28 626 735, registered with the Nanterre trade register under number 414 965 053, with its registered office at 1973, boulevard de la Défense – 92000 Nanterre, France (“Company” or “Publisher”).
The User has access through the Platform’s homepage to (a) the legal notices relating to the identification of the owner and host of the Platform and (b) Information notice regarding the use of personal data and cookie management.
The users are authorized members of the central administration or of the staff of:
who have received from the Company access to the Platform and who connect to the Platform for their professional needs in the scope of an eligible delivery.
The Platform is designed to facilitate between the Producers, the Customers and the Hauliers the logistics throughout the process of delivery by truck of raw construction materials. It enables Users to:
The Platform contains various independent modules with specific functionalities. Main modules are:
According to their role in the delivery process each User is assigned by the Publisher a specific user role on the Platform such as “Buyer”, “Order Manager”, “Dispatcher/planner” or “Weigher” etc. and is granted specific access to some or all of the Modules and some or all of their functionalities.
Access to the Platform and to the Modules is restricted to authorized Users only. Each User must use their individual credentials (login and password) and is responsible for maintaining the confidentiality of their login information. Unauthorized access or use is strictly prohibited.
Users are responsible for ensuring that their devices meet the minimum technical requirements to access and use the Platform, including:
The Company is not responsible for any issues arising from incompatible or outdated systems.
The access to the Platform by the Users and the use of its functionalities is free of charge. The User may incur access or data fees from third parties in connection with the use of the Service (such as mobile phone operator fees, internet service provider fees). User is responsible for all such fees.
Users agree to:
User agree to indemnify and hold harmless the Company against any and all claims, demands, actions, losses, damages cost and expenses (including reasonable attorney fees) arising out of or relating to (a) the breach of these Terms of Use, (b) violation or non-compliance with any applicable law, rule or regulation, or (c) infringement, misappropriation or any violation of the rights of the Company or any other party.
All data exchanged via the Platform is considered confidential. Users must comply with applicable data protection laws and internal company policies. Delivery documentation and associated data must not be shared with unauthorized third parties.
Delivery documentation and associated data uploaded to the Platform will be retained for a period consistent with legal and operational requirements. After this period, data may be archived or deleted in accordance with the Company’s data retention policy. Users are responsible for downloading and storing any documents they may need before deletion.
The Platform, and all associated content, software, and intellectual property are the exclusive property of VINCI Construction SI or its licensors. All these elements are subject to the provisions of applicable French, German and international intellectual property regulations, and some of these elements may be protected by a copyright. They are therefore protected against any unauthorized use by law or by these Terms of Use.
Users are not permitted to copy, modify, distribute, decompile or reverse-engineer any part of the Platform or its components. Failure to comply with these provisions, particularly for commercial purposes, may result in legal action being taken on the grounds of infringement and/or unfair competition and/or parasitism by the holders of the rights in question. This is without prejudice to VINCI Construction SI's other rights, in particular the right to obtain compensation for any damage suffered.
Users are granted a limited, simple, non-exclusive, non-transferable license to use the Platform and its functionalities solely for the purposes described in these Terms of Use and within the limits of his specific User role. No other rights or licenses are granted, explicitly or implicitly.
The right to use the Platform does not include the right to lease, lend, sublicense, distribute, publicly reproduce or otherwise make available to third parties the Platform or its software.
To the maximum extent permitted by law, the Company shall not be liable for any indirect, incidental, or consequential damage arising from the use or inability to use the Platform, including but not limited to loss of profit, downtimes, financial loss, data loss or damage, system failures, or unauthorized access.
The Company strives to ensure the Platform is available at all times. However, access may be interrupted for maintenance, force majeure or unforeseen technical issues. The Company is not liable for any disruption or data loss resulting from such interruptions.
The Company reserves the right to suspend or terminate access to the Platform for any User who violates these Terms of Use or engages in unauthorized or harmful activity.
Accessing, viewing, browsing, and/or using the Platform and its functionalities constitute full and complete acceptance of these Terms of Use.
These Terms of Use may be updated periodically. Users will be notified of significant changes and continued use of the Platform constitutes acceptance of the updated terms.
Each article of the Terms of Use applies separately. Any change to the applicable regulations in force, or any decision by a court or competent authority invalidating one or more articles of the Terms of Use, shall not affect the validity of the Terms of Use as a whole. Such a change or decision shall in no way authorize the User to disregard the valid provisions of the Terms of Use.
These Terms of Use are governed by the substantive law of France. In the event of any dispute and after failure to find an amicable solution, jurisdiction is expressly granted to the Competent Court of Paris.
For technical issues, access problems, or general inquiries related to the Platform, please contact the support team at: E-Tons@eurovia.co.uk
The E-Tons mobile application (hereinafter “E-Tons mobile”) is published by
VINCI Construction SI, a General Partnership (“Société en nom collectif”)
with share capital of € 28,626,735, registered with the Nanterre Trade Register
under number 414 965 053, represented by Olivier PELLET in his capacity as
Chief Information Officer, with its registered office at:
1973, boulevard de la Défense
92000 Nanterre, France
